Why you should never ask for a pen in the Marmalade office

A funny thing happened in the Marmalade offices recently when one of our lovely clients asked to borrow a pen during a meeting. “Of course! Just let me find one…” After an uncomfortable five minutes rifling through drawers and then, embarrassingly, handbags, we had to admit defeat.  

A funny thing happened in the Marmalade offices recently when one of our lovely clients asked to borrow a pen during a meeting. “Of course! Just let me find one…” After an uncomfortable five minutes rifling through drawers and then, embarrassingly, handbags, we had to admit defeat.

While it certainly felt like a laugh-or-cry moment at the time, it’s something that makes us incredibly proud. No, not depriving our clients of stationery, but more that it was a sign we’ve managed to achieve a truly paperless Marmalade office.

Each of us hails from paper-hungry recruitment and marketing businesses where we saw paper skyscrapers on desks and overflowing confidential waste bins in every corner, so you can understand why we now want to keep things simple. However, this goes much further than a ‘tidy-home-tidy-mind’ mentality. In fact, there is a multitude of reasons why going paperless was the right thing for us, including:

Reason 1: Cost savings

Let’s get the big one out of the way - going paperless saves a hell of a lot of money. The average UK office worker prints off 1,584 sheets of paper per month, equating to nearly 20,000 a year. Look around your office and do the maths.

Reason 2: Environmental factors

On average, 60-80% of office waste comes from paper and accounts for 24% of total UK waste. Sadly, environmental solutions organisation Envirowise found that only 7.5% of paper reaches a recycling facility and Britain has one of the lowest recycling rates in Europe. Being mindful of our impact on the environment is a big concern at Marmalade, so eliminating paper helps us sleep a bit easier at night.

Reason 3: Productivity

According to ICD White Paper ‘Bridging the Information Worker Productivity Gap in Western Europe: New Challenges and Opportunities for IT’, 57% of office workers spend an hour a day looking for missing documents, with 20% having to recreate documents they couldn’t find. We don’t know about you, but we’ve not got time for that! Going paperless means we can automate tasks and utilise cloud collaboration software to always stay in the loop and ensure we never misplace documents.

Reason 4: Improve accessibility and security

Going paperless also means we’re safe in the knowledge that important documents are stored more securely. Cloud technology allows us to backup everything and reduces the risk of losing physical documents from any freak incidents such as a fire, flood or theft.

Reason 5: Zen

Being paperless allows us to work at one collaborative (and clutter-free) desk. Simply laptops and brains. Just the way we like it.

Despite all of the benefits, Information Age recently reported that businesses throughout the UK still have no desire to run paperless offices by 2020. What are you waiting for? Nobody said it was easy (in the words of Coldplay) but trust us; you won’t look back.

If you want some tips from the Marmaladies, then drop us a line, or better still, head into the paperless office for a coffee and see it in action for yourself.